Privacy Policy

We take your privacy seriously

Abrecco Limited (”Abrecco”) are committed to protecting and respecting your privacy.

Our Group means our subsidiaries, our ultimate holding company and its subsidiaries, our associated companies as defined in section 1159 of the UK Companies Act 2006 (our Group)

This notice together with our Website Terms of Use and any other documents sets out the basis on which any personal data Abrecco collects from you, or that you provide to us, will be processed by us.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) (“GDPR”) is a new regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate.

Your rights under GDPR are set out in this notice and apply from 25 May 2018.

Please read the following carefully to understand our views and practices regarding your personal data and how Abrecco will treat it.

For the purposes of data protection legislation in force from time to time the Data Controller is Abrecco Limited of 91 George Street, Edinburgh, EH2 3ES.

Our nominated Data Protection Officer is our Operations Director.

Who is Abrecco and what do we do

We are an IT recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). Abrecco collect the personal data of the following types of people to allow us to undertake our business:

  • Prospective and placed candidates for permanent or temporary roles
  • Prospective and live clients
  • Supplier contacts to support our services
  • Our employees, consultants, contractors and their personnel.

Abrecco collects information about you to carry out our core business and ancillary activities.

Information you supply to us or we collect about you

This is information about you that you give us by visiting our website https://www.abrecco.com (“Website”) or by corresponding with us by phone, e-mail, SMS or otherwise. It includes information you provide when you:

  • Register as a candidate to enter our database
  • Register a new vacancy
  • Subscribe to receive company news or our jobs-by-email service
  • Apply for jobs
  • Request a job to be emailed to you
  • Refer colleagues or friends
  • Participate via social media functions on our Website
  • Report a problem with our Website. 

The information you give us or Abrecco collects about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae (or career profile) and photograph and data that may be held on your professional profile available in the public domain e.g. LinkedIn, Twitter, business Facebook or corporate website.

Information Abrecco collects about you when you visit our Website

When you visit our Website Abrecco may automatically collect the following information:

Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, operating system and platform.

Information about your visit, including the full Uniform Resource Locators (URL) of each page visited, clickstream to and through our Website including date and time, jobs visited and searched for, download errors, length of visits to pages, and any information submitted through forms.

Information Abrecco obtains from other sources

This is information Abrecco obtains about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, personal recommendations and any relevant social media sites. In this case Abrecco will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact Abrecco holds personal data about you the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.

We are working closely with third parties including; business partners, sub-contractors in technical, professional, payment and other services, advertising networks, analytics providers, search information providers, credit reference agencies, professional advisors. We may receive information about you from them for the purposes of our recruitment services and ancillary support services.

Purposes of information processing and the legal basis for the processing

Abrecco uses information held about you in the following ways:

To carry out our obligations arising from any contracts Abrecco intends to enter into or have entered into between you and Abrecco to provide you with the information and services that you request from us or Abrecco think will be of interest to you because it is relevant to your career or to your organisation.

To provide you with information about other services or jobs that Abrecco offer that are similar to those that you have already been provided with or enquired about.

The core service Abrecco offers to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent recruitment. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

Our legal basis for the processing of personal data is our legitimate interests, described in more detail below, although Abrecco will also rely on contract, legal obligation and consent for specific uses of data.

Abrecco will rely on any existing contract if Abrecco are negotiating or have entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

Abrecco will rely on legal obligation if Abrecco are legally required to hold information on you to fulfil our legal obligations.

Abrecco will in some circumstances rely on your consent for particular uses of your data and you will be asked for your express consent, if legally required e.g. when gaining your permission to introduce you to a client (if you are a candidate).

We’ll also make sure that the other businesses we work with are just as careful with your data as far as possible and we will request that any and all Personal Data passed to a client by Abrecco during the recruitment process is deleted by the client at the end of that process unless such information is required to be held for the purposes of satisfying any legal, accounting, regulatory or reporting requirements.

Our Legitimate Interest

Our legitimate interest in collecting and retaining your personal data is described below:

As a recruitment business and recruitment agency Abrecco introduce candidates to clients for permanent employment or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.

In order to support our candidates’ career aspirations and our clients’ resourcing needs Abrecco requires to operate a database of candidate and client personal data containing historical information as well as current resourcing requirements.

To maintain, expand and develop our business Abrecco needs to record the personal data of prospective candidates and client contacts.

Consent

Should Abrecco want or need to rely on consent to lawfully process your data Abrecco will request your consent orally, by email, by SMS or by completing an online process for the specific activity (e.g. when registering a vacancy or as a candidate or when you apply for a job) when Abrecco will require your consent for and to record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Other Uses Abrecco will make of your data:

  • Use of our Website
  • to notify you about changes to our service
  • to ensure that content from our Website is presented in the most effective manner for you and for your computer.

Abrecco will use this information:

to administer our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposesto improve our Website to ensure that content is presented in the most effective manner for you and for your computerto allow you to participate in any interactive features of our service, when you choose to do so;as part of our efforts to keep our Website safe and secureto measure or understand the effectiveness of the information, news and job advertising Abrecco serve to you and others, and to deliver relevant information, news and job advertising to youto make suggestions and recommendations to you and other users of our Website about goods or services that may interest you or them.

Abrecco does not undertake automated decision making or profiling. We do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.

Cookies

Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website.

By using our Website you are agreeing to the use of cookies as described.

Disclosure of your information inside and outside of the EEA

Abrecco will share your personal information with:

Selected third parties including:

  • clients (or a nominated party acting on behalf of our clients) for the purpose of introducing candidates to them
  • candidates for the purpose of discussing job opportunities to them, the arranging of interviews and engagements
  • clients, business partners, suppliers and sub-contractors for the performance and compliance obligations of any contract Abrecco enters into with them or you
  • subcontractors including payment and other financial service providers
  • we may make use of the personal data we have collected from you to enable us to display our adverts to the correct targeted audience
  • analytics and search engine providers that assist us in the improvement and optimisation of our Website
  • credit reference agencies, our insurance broker, compliance partners and other sub-contractors for the purpose of assessing your suitability for a role where this is a condition of us entering into a contract with you.

Abrecco will disclose your personal information to third parties:

  • In the event that Abrecco sell or buy any business or assets, in which case Abrecco will disclose your personal data to the prospective seller or buyer of such business or assets
  • If Abrecco or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets
  • If Abrecco are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our Website Terms of Use and other agreements; or to protect the rights, property, or safety of Abrecco, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

The lawful basis for the third-party processing will include:

  • Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs
  • satisfaction of their contractual obligations to us as our data processor
  • for the purpose of a contract in place or in contemplation
  • to fulfil their legal obligations.

Where Abrecco stores and process your personal data

The data that Abrecco collects from you may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. Abrecco will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers. Where Abrecco have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. Abrecco ask you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although Abrecco will do our best to protect your personal data, Abrecco cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once Abrecco has received your information, Abrecco will use strict procedures and security features to try to prevent unauthorised access.

Notification of a Data Breach

All personal data breaches must be reported immediately to the Company’s data protection officer.

If a personal data breach occurs and that breach is likely to result in a risk to the rights and freedoms of Data Subjects (e.g. financial loss, breach of confidentiality, discrimination, reputational damage, or other significant social or economic damage), the data protection officer must ensure that the Information Commissioner’s Office is informed of the breach without delay, and in any event, within 72 hours after having become aware of it.

In the event that a personal data breach is likely to result in a high risk to the rights and freedoms of Data Subjects, the data protection officer must ensure that all affected Data Subjects are informed of the breach directly and without undue delay.

Data breach notifications shall include the following information:

  • The categories and approximate number of Data Subjects concerned;
  • The categories and approximate number of personal data records concerned;
  • The name and contact details of the Company’s data protection officer (or other contact point where more information can be obtained);
  • The likely consequences of the breach;

The details of the measures taken, or proposed to be taken, by the Company to address the breach including, where appropriate, measures to mitigate its possible adverse effects.

Retention of your data

Abrecco will retain your personal data for seven years, or as long as necessary in order to provide the recruitment service to you and for the purposes of satisfying any legal, accounting, regulatory or reporting requirements

Abrecco do the following to try to ensure our data is accurate:

prior to making an introduction Abrecco check that we have accurate information about youwe keep in touch with you so you can let us know of changes to your personal datawe make use of external websites (e.g. LinkedIn, Law Society) to verify the information about you.

We segregate our data so that we keep different types of data for different time periods.  The criteria we use to determine whether we should retain your personal data includes:

the nature of the personal dataits perceived accuracyour legal obligationswhether Abrecco has been active with you as part of our general recruitment service (e.g. discussing roles with you, arranging interviews or placing you in a new role)our recruitment expertise and knowledge of the industry by country, sector and job role

Abrecco may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our systems. We may use pseudonyms for parts of your data, particularly following a request for suppression or deletion of your data, to ensure that we do not re-enter your personal data on to our database, unless requested to do so.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. Abrecco will usually inform you (before collecting your data) if we intend to use your data for such purposes or if Abrecco intends to disclose your information to any third party for such purposes and we will collect express consent from you if legally required prior to using your personal data for marketing purposes

Our website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that Abrecco does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.

The GDPR provides you with the following rights

To:

  • Request correction of the personal information that Abrecco holds about you. This enables you to have any incomplete or inaccurate information Abrecco holds about you corrected
  • Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below)
  • Object to processing of your personal information where Abrecco are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where Abrecco are processing your personal information for direct marketing purposes
  • Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it
  • Request the transfer of your personal information to another party in certain formats, if practicable
  • Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted through this link: https://ico.org.uk/concerns/

Access to information:

The Data Protection Act 1998 and the GDPR give you the right to access information held about you. Abrecco also encourages you to contact us to ensure your data is accurate and complete.

A subject access request should be submitted by email to GDPR@abrecco.com

Changes to our privacy notice

Any changes Abrecco makes to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.

Contact

Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to The Data Protection Officer, Abrecco Limited, 91 George Street, Edinburgh, EH2 3ES or via email to GDPR@abrecco.com